Payroll SIN Reminder to International Employees

Payroll would like to remind all international employees to please provide updates/changes to temporary Social Insurance Numbers to the Payroll/Human Resources department for T4 purposes.

Updates/changes should be made in person at the Human Resources department.

If you have moved in the last year, Payroll requires your current mailing address for T4 purposes. 

The UPEI system stores two addresses; current mailing and home. You can check the status of your current mailing address through the UPEI website by clicking on Acampus login@ - menu item AChange Current Address (+email)@. Changes to your home address must be done in person at the Registrar=s office or in Human Resources.

When updating your current mailing address on-line, please follow these Canada Post addressing conventions:

Do not use the pound sign (#) anywhere in your address;
Do not use spaces or periods between PO or RR;
Apartment numbers before civic addresses on first line (no # symbol) e.g. 32-25 Brown=s Court;
PO on next line after civic, RR on third line if needed;
ACanada@ not required in country field.

Alternately, updates can be directed via e-mail to:

jhelps@upei.ca
hparry@upei.ca

or telephone (902) 566-0464.

Please remember to provide us with your full name and UPEI ID number.

Have you signed up to receive your electronic T4 slip? If you completed the consent form for the 2014 tax year, you will automatically receive your 2015 tax slip electronically. There is no need to complete the consent form again. New consents must be received no later than January 29, 2016.

Online tax slips will be available, through Campus Login, to current and former employees, who received taxable earnings or benefits in 2015. Online T4s are official tax slips accepted by the Canada Revenue Agency (CRA). 
However, CRA requires employees to give their consent in order to access their tax slips electronically. Your consent will be valid for all subsequent tax years. New employees can grant consent for online T4s after they have received their first pay cheque.

Employees who do not provide consent will have their 2015 T4s mailed to the address on file no later than February 29, 2016. Electronic T4s will be available sooner than the printed versions due to a lesser processing time. 

The consent form can be accessed through Campus Login:
https://secure.upei.ca/cls/login.html. The consent form must be completed by January 29, 2016, in order to receive your 2015 T4 slip electronically.

Check the web page to current with event times.  
http://www.upei.ca/studentlife/student-affairs/chaplaincy-centre

UPEI Clarinet Professor Karem J Simon will partner with the Atlantic String Machine in Strings Attached II, an intimate evening of chamber music, on Saturday, January 30 at 7:30 pm at the Dr. Steel Recital Hall. Works by Johannes Brahms and Carl Maria von Weber will be performed. Tickets -- $15 Adults, $10 Students – may be acquired at the music department office or at the admission’s desk prior to performance.

Have an opinion about tobacco use on campus? The Healthy Campus Committee wants to know!

The tobacco use survey is NOW OPEN. Using your @upei login, you can access the survey until Friday, January 29, 2016.

It is also accessible from the Healthy Campus committee and Student Union homepages.

Thanks for participating and encouraging others to do the same. All participants are eligible for entry into a draw for one of two gift cards to the bookstore.

http://www.upei.ca/studentlife/student-affairs/chaplaincy-centre

Library tours are ongoing until the end of January, so encourage students to take a Library tour soon in order to learn about the Library's resources and be entered to win weekly prizes!

Tours are available on weekdays, evenings, and weekends and last about 30 minutes.

Students can sign up in advance online at library.upei.ca/tours.

The Senate Committee on the Enhancement of Teaching (SCENT) announces its events for the winter 2016 semester! Our theme for the semester is “Academic Freedom, Pedagogy, and Curriculum: what do they mean for you?” Through a series of events taking place over the next few months, SCENT aims to engage the campus community in a series of conversations about academic freedom and its relation to pedagogy and curriculum—that is, to what we say and do in the classroom, and with students. While academic freedom is more commonly invoked when faculty talk about research and scholarship, it is also a central idea to the profession as a whole, and clearly impacts our work as teachers too. What do we do in the classroom, and with and for students? Are there limitations or boundaries around what we do or can do or even should do? If so, who or what sets those? What does academic freedom in our teaching mean to different Faculties and Schools, and in different subject areas? How does academic freedom affect students? And how would we (or do we) negotiate what are no doubt differences in how we all answer these questions?

In addressing these and other questions, with the goal of generating much discussion on campus about what we teach and how we teach, SCENT is pleased to organize three major events for this semester: 

• an ongoing blog and discussion forum, to which we will post short articles about this theme every few weeks over the semester, and invite colleagues to respond to them;
• a ‘faculty rants and raves’ event on Wednesday, March 9 (4:00-5:00pm), where faculty are invited to volunteer to rant and rave about academic freedom, in a variety of formats--rants, poems, skits, songs, raps, musings, etc. that can take a variety of tones--funny, angry, sad, thoughtful… (cash bar, nachos provided); 
• a guest speaker, Dr. Len Findlay, University of Saskatchewan, on Wednesday April 27, who will give a public talk and hold a workshop on this theme.

Check out our new SCENT website at projects.upei.ca/scent (still under construction)--where you’ll find information about SCENT and the blog mentioned above. And lots more information will be coming your way throughout the semester about all of these events! Book the key dates now—and stay tuned for much more from us as we get going on this provocative theme, around which we all surely have much to say!

For more information, contact: Ann Braithwaite, Chair of SCENT, abraithwaite@upei.ca or Gerald Wandio, Faculty Development Office, at fdo@upei.ca 

One focus area of Project Beacon, UPEI's cross-campus transformational initiative, is to enhance the room booking process, making it easier to book and manage spaces on campus. The Room Booking Team has now completed the first phase of this endeavour which facilitates the completion of the next phase in Spring 2017.

We invite members of the campus community to an Information Session to learn about this first phase and introduce a new web page for booking meeting space and athletics facilities, and requesting classroom changes. Anyone who submits room booking requests is encouraged to attend!

Room Booking Information Session
Thursday, January 21 from 2:00 - 3:00 pm
AVC Lecture Theatre A

Thank you,

Project Beacon Room Booking Team

The phone services changeover to Eastlink that was scheduled for Wednesday, January 20, 2016 was postponed. When a new date is selected, a further notice will be issued by Procurement Services. The transition will not affect end users or cause changes to the services they now have.

If you have any questions or concerns about the phone services in your area, please contact either Peggy Court at 902-566-0424 or mcourt@upei.ca or Roger Cook at 902-566-0315 or rcook@upei.ca.

There will be an artist talk with Monica Lacey on January 20 from 7pm-8pm. The event will take place in Dawson Lounge, located on the 5th floor of Main Building. Everyone is welcome and refreshments will be provided. Hope to see you there!

The deadline for Animal Care Protocol Submissions -- new, renewal, or amendment -- is Friday, February 5^th for the February meeting. 

Ensure you always…

• Download the current forms from http://www.upei.ca/research/research-services/research-certifications/animal-care
• Use the most current Adobe Reader to complete forms and only current forms will be accepted.

Both the signed hard copy and electronic protocol submission must be submitted by the deadline date.

• Submit one copy of original protocol with signature to AVC - North Annex, Biomedical Sciences Dept., Rm 2302
• Submit an electronic copy to animalcare@upei.ca

Those protocols received after the deadline will be reviewed the following month.

The Committee requires at least one month for processing applications.

For more information, please contact Sherri Pineau, ACC Admin. Assistant @ 902-566-0973.

Re: New Corporate Credit Cards & Training Session

As many of you are aware, UPEI is in the process of transitioning Corporate Credit Cards from RBC Royal Bank to Scotiabank, and some cardholders have already transitioned.

To assist in this process, there will be a training session hosted by Matt Adams on Jan 27, 2016 at 10:00am in the SDU Main Building (Room 117) to demonstrate how to view and reconcile transactions using Scotiabank's CentreSuite program, and provide some additional information.  Please feel free to attend as a cardholder or have a designate attend who is responsible for monthly reconciliation activities.

As it may not be possible for everyone to attend the training session, there may be a second session scheduled in February (if needed), and/or individuals not able to attend will be provided the necessary training and information on an individual basis. 

As there are a significant number of cardholders that still need to be switched over, this will be completed in 2-3 phases over the next couple of months and cardholders will be followed up with accordingly to pass along the new credit card, appropriate documentation, and relevant information.

If you have any questions, please contact Matt Adams in the Accounting Office at 566-0470 or at mradams@upei.ca

The Awards Selection Committee of the UPEI Alumni Association is in the process of finding the most worthy and outstanding alumni to award them with our annual Distinguished and Inspiring Alumni Awards. 

The Distinguished Alumni Award is presented to one or more of our alumni for their outstanding contributions to knowledge, the arts, the community, the university, or humanity. The criteria for these awards are based on the University of Prince Edward Island's motto, "faith, knowledge, service".

The Inspiring Young Alumni Award was established in 2011 to honour alumni under the age of 40 who have shown outstanding determination in achieving success at a young age.

The Committee would be grateful to hear from you and your knowledge of previous students and their current success or past successes to help find the most worthy candidate. Please consider taking a few moments to reflect on your past UPEI/PWC/SDU students and recommend to us worthy candidates for consideration of this recognition. I

To nominate an alum please send their name and a brief description to alumni@upei.ca

To see past recipients please visit www.upei.ca/alumni

Thank you for your consideration and assistance in recognizing our alumni! The awards will be presented during 2016 Reunion Weekend, August 4 - 6. 

The Clinic for Patient-Oriented Research at UPEI asks for the campus community’s assistance with regard to parking for its patients. The Clinic is offering a guided exercise and education program in the Steel Building to patients with moderate to severe cases of Chronic Obstructive Pulminary Disease (COPD).

To allow easier access to the Clinic for these patients with COPD who have difficulty breathing and cannot walk long distances, the University will be reserving 15 spots at the metred Visitor Parking lot located between Steel Building and the Regis and Joan Duffy Research Centre. The metres will be reserved from 12 noon–3 pm on Tuesdays and Thursdays from now until the end of March. During these times, the metres will feature blue reserved parking hoods.

UPEI asks that people refrain from parking in these spaces so that Clinic visitors have a positive experience while on campus and thanks you in advance for your co-operation.
 

Notice from Procurement Services
Campus Phone System:
UPEI phone services effective Wednesday, January 20, 2016 will be changing service provider from Bell Aliant to Eastlink.
Phone service maybe disrupted between 5 - 6 pm Wednesday, January 20, 2016 to enable the service provider changes.
All services will remain the same with no changes to phone numbers or voice mail. The end user will not see any changes to the services they now have.
If you have any questions or concerns about the services in your area, please contact me at Procurement Services 902-566-0424 or email: mcourt@upei.ca.